Use Proper Document Structure
- Headings: Utilize built-in heading styles to create a logical hierarchy, aiding navigation for screen readers.
- Lists: Employ standard list formatting for ordered and unordered lists.
- Tables: Use tables for data representation, not for layout purposes, and include clear headers.
Provide Alternative Text for Non-Text Elements
- Images: Add descriptive alt text to images, charts, and graphics to convey information to users who cannot see them.
- Decorative Elements: Mark purely decorative images so they are ignored by assistive technologies.
Ensure Proper Reading Order
- Flow: Verify that the content flows in a logical reading order, especially in PDFs, to ensure it is read correctly by screen readers.
Use Descriptive Hyperlinks
- Link Text: Write meaningful link text that clearly indicates the destination or purpose, avoiding generic phrases like "click here."
Maintain Accessibility During Conversion
- Exporting to PDF: When converting documents to PDF, ensure that accessibility features (like tags and alt text) are preserved. Use the "Save As" or "Export" functions with accessibility options enabled.